This notice (and any other documents referred to in it) set out the basis on which any personal data, which we collect about you, that you provide to us or that we have received from a third party source, will be processed by us.
Our site may, from time to time, contain links to and from partners’, advertisers’, affiliates’ and social network sites. If you follow a link to any of these websites, please note that these sites have their own privacy policies and that we do not accept any responsibility or liability for those policies. Please check their privacy policies before you submit any personal data to those websites as they may not be on the same terms as ours.
References in this notice to “data protection law” mean (as applicable) the Data Protection Act 1998 (and subsequent legislation), the General Data Protection Regulation (Regulation (EU) 2016/679) and all related data protection legislation having effect in the United Kingdom from time to time.
References in this notice to “data or “information” include “sensitive personal data” and “special categories of data” (as defined under data protection law) where applicable.
1.2.We are not required to have a data protection officer, but if you have any questions about this privacy notice, or how we use your personal data, please contact our nominated Data Protection Manager, email firstname.lastname@example.org.
2.1.The following sections explain what information we hold about you, why we are processing that information, the legal basis for the processing, the duration for which we keep your information and (if applicable) who your information will be shared with and where those recipients are based.
2.2 We process the following information from you:
As a user of our website:
2.2.2.This is information that you give us when you become a customer of UK Power Solutions. It will include name, email address, phone number and home address for private customers and business address for business customers.
As an employee or contractor
2.2.4.If you are an employee or contractor of ours, please refer to our employee privacy notice which is contained within our employee handbook and is available from our Data Protection Manager.
18.104.22.168.to notify you about changes to our products and services.
Like most other website operators, we collect non-personally identifying information of the sort that web browsers and servers typically make available. This includes technical information, such as your IP address and information about your visit, such as records of how you navigate the pages on our site and how you interact with the pages.
2.2.9.We process information we obtain from or are provided by third parties for the following purposes:
2.3. We are processing your data on the following grounds:
2.3.1.Where you are a private individual, the processing is necessary for the performance of the contract between you and us. This includes where you have instructed us to take some pre-contractual steps (such as providing you with a quotation) prior to us formalising the contract;
2.3.2.where you are a named contact for a corporate customer, supplier or contractor, because we have a legitimate interest in communicating with you to arrange and/or administer the performance of the contract between us and your employer or principal. In accordance with our obligations under data protection law, we have carefully weighed up your interests and fundamental rights and freedoms against our interest to process your information and we are satisfied that we are justified in processing your information for this purpose;
2.3.3.the processing is necessary for us to comply with our legal obligations;
2.3.4.the processing is necessary to protect your vital interests or the vital interests of another person;
2.3.5.the processing is necessary for achieving our legitimate interest of direct marketing or otherwise conducting our usual business. In accordance with data protection law, we have carefully weighed your interests and fundamental rights and freedoms against our interest to process your information and are satisfied that we are justified in processing your information for this purpose;
2.4.We only keep your information for so long as it is reasonably necessary. When setting our data retention periods, we consider the amount, nature, and sensitivity of the information we hold, the potential risk of harm from unauthorised use or disclosure of the information and the purposes for which we process the information (including whether we can achieve those purposes by other means). We also take into account our other legal obligations to keep or securely dispose of personal information.
2.5.Generally speaking, we retain your information for the following periods of time:
2.5.1.In respect of information collected through our website and from any potential customers making enquiries – three years.
2.5.2.In respect of customer information – six years.
There may be instances where we need to keep your information for a longer period then we will notify you of the reason and grounds for doing so. This may be the case, for example where for example, a dispute arises in respect of the contractual relationship between us.
2.6.Your personal information is not shared with anyone except where we are required to do so to comply with the law, to protect our rights and operate our usual business practices, or to improve and expand our products and services. Further details are given in the rest of this clause.
2.7.We may share non-personal information with sub-contractors engaged by us to help us operate our site, or to advertisers who we permit to place relevant adverts on the site, and to analytics and search engine providers that assist us in the improvement and optimisation of our site.
2.8.In order to achieve the purpose(s) set out in section 2.3 above, we may share your data with the following people or group of people:
2.8.1.installation service providers or other contractors so that they can provide installation services requested by you.
2.8.2.Our outsourced IT providers may have access to your personal data on our IT systems if such access is required to enable them to resolve problems with our systems. In certain circumstances they may require access to unencrypted data, for example when we need to troubleshoot an issue with your account on our computer system. Our IT providers are subject to strict contractual obligations to treat your personal information with the utmost sensitivity, to keep it confidential and to comply with data protection law at all times.
2.8.3.Our legal advisers, our insurers or other professional advisers, if necessary to defend claims, protect our rights, or receive advice on compliance with the law. Such transfers will be protected by confidentiality obligations owed by our advisers.
2.8.4.Regulatory or other statutory or other government body with whom we are required to share personal data.
2.9.To the best of our knowledge, understanding and belief, your information will not be transferred outside of the European Economic Area or to any country which is not approved by the European Commission. If this changes then we will let you know.
3.1.Under data protection law you have the following rights:
3.2 .From 25 May 2018 you will have the following additional rights under data protection law:
5.1.Under data protection law you can exercise your right of access by making a written request to receive copies of some of the information we hold on you. You must send us proof of your identity, or proof of authority if making the request on behalf of someone else, before we can supply the information to you. Requests should be sent to us using the contact details in section 8 below.
5.2.From 25 May 2018 you will:
5.2.2.in certain circumstances, be entitled to receive the information in a structured, commonly used and machine readable form.
We will always store your digital information on secure servers. Unfortunately, however, the transmission of information via the internet is not completely secure. Although we will do our best to protect your information, we cannot guarantee the security of your information transmitted to our site or otherwise to our servers (such as by email). Any such transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
This notice was last updated on 21 May 2018. Any material changes we may make to our privacy notice in the future will be uploaded to our website. Please check back frequently to see any updates or changes to our privacy notice.